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Pursuant to its purpose, the Icfes Company shall have the functions attributed by means of article 12, Act 1324 of 2009 and others that may be similar, to wit: 

  • Establish the methodologies and procedures which guide external assessment of the quality of education.

  • Develop the theoretical foundation, design, prepare, and apply instruments for the evaluation of the quality of education addressed to students of basic, middle, and higher education in accordance with the guidelines defined for that purpose by the Ministry of Education.

  • Design, implement, manage, and maintain updated the databases with information on the results achieved in tests applied and factors associated thereof, in accordance with accepted international practices.

  • Organize and manage the pool of tests and questions, according to the education levels and programs. The pool shall have a confidential nature.

  • Design, implement, and control the processing of information and the production and dissemination of results of assessments conducted, according to the needs identified in each education level.

  • To conduct studies and research in the field of assessment education quality comprising quantitative and qualitative aspects by means of agreements or partnerships with national and foreign universities, research centers and experts.

  • Foster and strengthen the culture of evaluation of education quality by means of the dissemination of the outcomes and analyses about the factors that have incidence on them and the development of training activities in topics of its competence, at the local, regional, and national levels.

  • Develop the theoretical foundations, design, prepare, and administer complementary assessment instruments which are requested by national or foreign entities, either official or private.  

  • Foster the participation of Colombia in international programs and projects with regards to evaluation, and establish cooperation relations with peer organizations located in other countries or regions.

  • Define and collect the fees corresponding to the costs of services provided with regards to the functions pointed out for Icfes.

  • Keep available for the public through its website:

- A listing of the professional qualifications and experience of those who shall conduct the evaluations; - The procedures to be adopted in order to ensure independence, periodicity, comparability, equality, and individual reserve in its assessments; - The methodology to be applied in each assessment to comply with the general parameters referred to in article 10, Act 1324 of 2009, and – Other information provided by the regulations so that the general public may form an opinion about the reliability and pertinence of the assessments conducted by Icfes.

  • Sanction, with the measures provided in article 9 of Law 1324 of 2009, those who incur the faults referred to in said article, after complying with the due process guarantees established by the Administrative Contentious Code.

  • Coordinate the “academic peers” who shall conduct independent assessments of schools or higher education institutions where evaluations are to be conducted, or whose students shall take assessments such as the State exams;

  • Support the Ministry of Education by means of contracts that allow covering all of its costs, in the realization of the State exams referred to in Act 1324 of 2009, and facilitate monitoring on the compliance with the corresponding contracts by the external specialized auditors appointed by that entity.

  • Enter into contracts with education activities of the national, local, and territorial levels; with international entities of public nature, and with private entities, national or foreign, in order to promote policies and programs addressed to qualify the education processes;

  • Other functions set forth by the laws and regulations, in accordance with its nature.

  • Administer in an independent manner the information resulting from the “State exams” and report the results to test takers as well as to the Ministry of Education, the territorial entities, the education institutions, and the general public.

     

DECREE 5014 OF 2009

(december 28)

Official Gazette No. 47,577 of December 29, 2009

MINISTRY OF EDUCATION

Decree which modifies the structure of the Colombian Institute for the Assessment of Education – Icfes, and sets forth other provisions.

THE PRESIDENT OF THE REPUBLIC OF COLOMBIA,

Pursuant to his legal and constitutional powers, particularly those conferred by section 15,  Article 189 of the Constitution, Article 54 Act 489 of 1998, Article 12 of Law 1324 of 2009, and

CONSIDERING:

 

That the Governing Board of the Colombian Institute for the Assessment of Education – Icfes, decided to submit for the consideration of the National Government the modification of the entity’s structure, as recorded in Agreement 0008 dated October 2009.

 

For this Agreement, the Governing Board of the Colombian Institute for Educational Assessment and Evaluation - Icfes, authorized the General Director of the Colombian Institute for the Evaluation of Education - Icfes,  to continue the relevant procedures before the Ministries of Finance and Public Credit, Education, the Administrative Department of the Public Function and the National Planning Department, for the approval of the projects through which the new structure and staffing of the Colombian Institute for the Evaluation of Education Icfes is adopted in accordance with the guidelines established by Law 1324 of 2009 and other provisions regulating the matter.

DECREES:

CAPÍTULO I

STRUCTURE OF THE COLOMBIAN INSTITUTE FOR THE ASSESSMENT OF EDUCATION – ICFES.

ARTICLE 1.  STRUCTURE. The following shall be the structure of the Colombian Institute for the Assessment of Education – Icfes, a state company of social nature in the national education sector:

1. Board of Directors

2. General Directorate

2.1 Office of General Counsel

Advisory Planning Office

2.3. Internal Control Office

2.4. Research Projects Management Office

2.5. Communications and Marketing Advisory Office

2.6. Directorates

2.6.1. General Secretary

2.6.1.1. Deputy Direction of Human Resources

2.6.1.2. Deputy Direction of Supply and General Services

2.6.1.3. Deputy Direction of Finances and Accounting

2.6.2. Direction of Evaluation

2.6.2.1. Deputy Direction of Instruments Design

2.6.2.2. Deputy Direction of Statistics

2.6.2.3. Deputy Direction of Analysis and Dissemination

2.6.3. Deputy Direction of Production and Operations

2.6.3.1. Deputy Direction of Instruments Production

2.6.3.2. Deputy Direction of Instruments Administration

2.6.4. Direction of Technology and Information

2.6.4.1. Deputy Direction of Applications Development

2.6.4.2. Deputy Direction of Information.

ARTICLE 2.  DIRECTION AND MANAGEMENT OF THE COMPANY. The Board of Directors and the Director are the highest authorities for direction and management of the Company. They shall have the support of the other bodies provided in the by-laws. The Director is the Company’s legal representative.

ARTICLE 3.  COMPOSITION OF THE BOARD OF DIRECTORS. The Company’s Board of Directors shall be comprised by five (5) members, as follows:

The Minister of Education, or its delegate, who will chair it.

Four members appointed by the President of the Republic, who comply with the qualifications described in article 5 herein, for individual terms of three (3) years.

Private Citizens who are members of the Board of Directors do not acquire the quality of public employees by the mere fact of being members of the Board.  Their liabilities, as well as their incompatibilities and inabilities shall be ruled by the Company’s by-laws.

PARAGRAPH 1. At least one (1) of the five (5) members must have professional experience of minimum five (5) years in the education sector, in directive positions or in Boards of Directors, and at least one (1) of the five (5) members must have professional experience of minimum five (5) years in services companies.

PARAGRAPH 2. The President of the Republic may appoint up to one (1) member of a foreign nationality, provided that said person meets at least one of the following qualities:  Having experience in directive positions in international institutions in charge of education assessments.

PARAGRAPH 3. The Company’s Director shall participate in the Board of Directors but without voting rights. The entity’s General Secretary shall act as Secretary of the Board of Directors.

Article 4. Two of the four private members designated by the President of the Republic for the First Board of Directors of the Colombian Institute for the Assessment of Education – Icfes, shall have a term of five years for only one time. For such purpose, once they take office, the General Secretary of the Ministry of Education shall organize a lottery to decide which of those members to carry out their functions for five years.  

 

ARTICLE 5.  REQUIREMENTS TO BELONG TO THE BOARD OF DIRECTORS OF THE COMPANY. To be a member of the Board of Directors the following requirements must be met.

1. Hold a university degree and a graduate degree.

2. Have been a Minister, Deputy Minister or Secretary General of the Ministry; Director or Deputy Director of the Colombian Institute for the Evaluation of Education - Icfes; Icetex Manager or Director of Colciencias; Secretary of Education of a territorial entity with a budget equal to or greater than that of the company in the year of the designation; rector of a university with at least one program accredited by the competent authority during his administration; dean of a university faculty accredited by the competent authority; university professor for more than five continuous or discontinuous years in a university faculty accredited by the competent authority; or legal representative for three years of a public or private company with annual revenues not lower than the budget of the Company in the year of the designation.

3. Not being owner of an education institution or higher education institutions, or more than 10% of the capital of any entity with economic links with such institutions, nor derive more than 20% of their yearly income from contracts with them.

The term “Economic links” is understood as the situations referred to in articles 261, 263, 264 of the Code of Commerce, and 451 of the Tax Statute when they take place between any type of private legal entities providing the education service, even if they do not have a partnership nature.

ARTÍCULO 6o. The following are the functions of the Company’s Board of Directors:

  1. To formulate the general policy and the plans, programs, and projects for the fulfillment of the legal purpose of the Colombian Institute for the Assessment of Education – Icfes and its functions.

  2. To issue and reform the internal by-laws of the Colombian Institute for the Assessment of Education – Icfes.

  3. To issue the administrative actions not entrusted in the by-laws to the Director or other officials of the Institute, as required for the fulfillment of the functions of the Colombian Institute for the Assessment of Education – Icfes in accordance with the law and its by-laws.

  4. Issue a contracting manual, a manual for general policies on investment of the resources of the Colombian Institute for the Assessment of Education – Icfes, and a manual of functions.

  5. 7. To fix the rates for the realization of the State exams, and the other services of the Colombian Institute for the Evaluation of Education - Icfes, bearing in mind that these cover in a complete way the costs and expenses that they cause, according to the principles of accounting generally accepted, and taking into account the paragraph of article 4, Law 635 of 2000.

  6. Authorize contracting of external and internal credits for the Colombian Institute for the Evaluation of Education – Icfes, whatever their sum might be, in accordance with the current legal requirements and regulations.

  7. Authorize the acceptance of donations, gifts, or legacies.

  8. Approve the annual entity’s budget before the 31st of December each year for the following fiscal period.

  9. Study the periodical or special reports the Director should provide, and adopt the decisions it considers pertinent.

  10. Issue its own regulations.

  11. Other functions set forth in the law and its regulations, and the Entity’s by-laws.

ARTICLE 7.  INTERVENTIONS IN PERSONNEL ISSUES. The members of the Board of Directors shall abstain from making any recommendation to the Director in regards to personnel, without prejudice of giving their opinions on different candidates when the Director requires so, or to make observations on their performance.

ARTICLE 8.  GENERAL DIRECTOR. The General Director of the Company is an agent of the President of the Republic, of his free appointment and removal, and will exercise legal representation, without prejudice to his power to confer special powers and mandates.

ARTICLE 9.  FUNCTIONS OF THE GENERAL DIRECTOR. The following are the functions of the General Director:

  1. Comply with and enforce the current legal and statutory regulations, and execute the decisions of the Board of Directors.

  2. Direct, evaluate, and control the general operation of the company, in accordance with the guidelines set forth by the Board of Directors.

  3. Support the execution of policies with regards to evaluation of quality of education set forth by the National Government, in coordination with the Ministry of Education.

  4. Orient and coordinate the drafting of plans, programs, and projects for the proper development of evaluation of the Education System.

  5. Direct and coordinate inter and intra sector relationships of services related to the evaluation of the education system.

  6. Conduct the necessary procedures for the integration of regions in the harmonic development of the system for evaluation of the quality of education.

  7. Submit the project of budget for the consideration of the Board of directors, and once it is issued, watch for its appropriate execution.

  8. Provide reports to the Board of Directors with regards to the general operation of the Company and the development and execution of its plans and programs.

  9. Enter into contracts, order expenditures, and issue the actions necessary for the fulfillment of goals and functions of the Company, pursuant to the legal and statutory provisions.

  10. Create and organize the committees and internal working groups which he or she deems necessary for the optimal development of the Company’s functions.

  11. Appoint and remove personnel of the Company, and exercise in general those functions related to personnel management.

  12. Submit to the Board of Directors the monthly financial statements and additional reports requested, and conduct for the Board the special studies it orders.

  13. Watch for the appropriate exercise of internal control and management of the entity, and foster the institutional improvement.

  14. Delegate the functions deemed necessary for the proper operation of the Company, in accordance with the law, and grant the powers and mandates necessary for judicial and administrative actions.

  15. Other functions assigned by the law and the regulations, corresponding to the nature of the Functions attributed to the Company.

ARTICLE 10. PLANNING ADVISORY OFFICE. The following are the functions of the Planning Advisory Office:

  1. Advise the entity’s General Direction and units in processes of planning and scheduling, and in drafting of plans and programs, and institutional and strategic projects.

  2. Establish the guidelines and criteria for the formulation, execution, and evaluation of the plans, programs, and strategic and institutional projects.

  3. Lead the formulation and control execution of the Company’s strategic plan and the action plans.

  4. Prepare the annual draft budget, set its approval and modification, and control its execution.

  5. Manage the company’s Quality Management System and continuous improvement processes.

  6. Prepare and document the feasibility studies on products and projects of the company.

  7. Consolidate primary and secondary statistics, useful to support the company’s decision making.

  8. Promote within the Company the incorporation of planning and projects management within the organizational culture.

  9. Participate in the process of identification, measurement, and control of operating risks related to processes developed in the department.

  10. Direct, coordinate, and implement the company’s modernization projects required to fulfill the mission of the Colombian Institute for the Evaluation of Education – Icfes.

  11. The other functions assigned, corresponding to the nature of the unit.

ARTICLE 11. GENERAL COUNSEL OFFICE. The following are the functions of the General Counsel Office:

1. Advise the General Direction and other units of the company in the interpretation of constitutional and legal rules, in the proceedings and solution of issues of legal nature.

2. To give concept on the matters of its competence.

3. To represent the company both judicially and extra judicially by means of staff lawyers or by means of external attorneys, in cases determined by the General Director.

4. Compile, update and systematize the legal and regulatory norms, jurisprudence concepts and doctrine related to the mission and competences of the company, and foster their dissemination.

5. Advise the General Direction in drafting the company’s contracting manual.

6. Orient the company’s units and undertake from the legal stand point and pursuant to the application of current rules, the activities related to contracting processes.

7. Prepare and submit to the company’s General Director the projects and legal initiatives related to the institutional mission.

8. Provide concepts on projects of internal rules, decrees, agreements, resolutions, covenants, and other administrative actions to be applied, proposed or issued by the company.

9. Coordinate the development of administrative punitive measures that the company requires in the legal field.

10. Undertake the administrative and judicial actions that may take place for the defense of the company’s intangible assets.

11. Participate in the process of identification, measurement, and control of operating risks related to processes developed in the unit.

12. The other functions assigned, corresponding to the nature of the unit.

ARTICLE 12. COMMUNICATIONS AND MARKETING ADVISORY OFFICE. The following are the functions of the Communications and Marketing Advisory Office:

1. Advise the General Direction on the definition of policies, strategies, processes, procedures, and activities for internal and external communication of the company, and provide advice and control their implementation in coordination with the relevant units.

2. Formulate, implement, and control the policies, strategies, processes, procedures, and commercial activities oriented towards markets of interest in accordance with the company’s strategic plan, protecting its corporate image and copyrights.

3. Advise the General Direction in the design, application, and evaluation of strategies for brand and institutional image positioning.

4. Design, implement, manage, and maintain updated the information dissemination channels directed to users and the general public about the services, in coordination with the pertinent units.

5. Design and produce newsletters, publications and other dissemination instruments with informative purposes and both internal and external communication.

6. Manage the corporate image of Icfes.

7. Manage public relations and events of the company in accordance with the strategic plan.

8. Participate in the process of identification, measurement, and control of operating risks related to processes developed in the unit.

9. The other functions assigned, corresponding to the nature of the unit.

ARTICLE 13. RESEARCH PROJECTS MANAGEMENT OFFICE. The following are the functions of the Research Projects Management Office:

1. Advise the General Direction in the definition of policies, strategies, processes, procedures, activities, and priorities for the management of research projects.

2. Identify, promote, and manage research and studies oriented to the development of the evaluation of quality of education, in accordance with the priorities defined in the strategic plan.

3. Promote the use of the National Information System of the Quality of Education in research about evaluation of quality of education.

4. Define complementary information elements to be surveyed in the administration of the State exams.

5. Participate and foster national and international projects with regards to research in evaluation of education.

6. Direct and monitor the drafting of studies with third parties.

7. Manage and execute projects and partnerships around the research on the evaluation of quality of education in accordance with the company’s strategic plan.

8. Validate research conducted in partnership with other institutions.

9. Coordinate studies and research which allow quantifying academic and technical processes of the evaluations on the quality of education.

10. Support exchange of knowledge and information with other institutions.

11. Promote the formation of networks that link different organization forms and researchers in general with the academic sectors, assessment institutions, and productive sectors both on the internal and external levels.

12. Execute and develop the policies generated and proposed by the Board of Directors and the General Direction about research, in accordance with the development plan.

13. Promote and foster interaction activities with the productive sector and other social stakeholders and public and private entities of national and international nature that allow the transfer of outcomes generated in the research activities undertaken or available with the support of the Colombian Institute for the Evaluation of Education – Icfes.

14. Support the training of human resources within the framework of the research processes around the evaluation on the quality of education, in coordination with national and international higher education institutions and research centers.

15. Encourage activities that allow the exchange of researchers both on the national and international levels.

16. Participate in the process of identification, measurement, and control of operating risks related to processes developed in the unit.

17. The other functions assigned, corresponding to the nature of the unit.

ARTICLE 14. INTERNAL CONTROL OFFICE. The following are the functions of the Internal Control Office are, in addition to those indicated in Law 87 of 1993, article 2, or the regulations that modify or add it:

1. Plan, direct, and organize the verification and evaluation of the Internal Control System.

2. Verify that the Internal Control System is formally established within the organization, and that its practice is intrinsic to the development of functions of all positions, particularly those with responsibility of command.

3. Define and monitor the control strategies for different functions, processes, procedures, and activities developed in the entity.

4. Verify the fitness and continuous improvement of controls defined by the company.

5. Verify the compliance with the plans for improvement.

6. Design and apply mechanisms for control of compliance with regulations applicable to the entity and its corporate goals; make the corresponding follow-up and recommend corrective actions that might be necessary.

7. Serve as support for the directors in the decision-making process, so that the expected outcomes are achieved.

8. Foster in all the organization the consolidation of a culture of control which contributes to the continuous improvement in the fulfillment of the institutional mission.

9. Evaluate and verify the application of citizen participation mechanisms which in the development of the constitutional and legal mandate are designed by the entity.

10. Maintain the directors permanently informed about the status of internal control within the entity, accounting for weaknesses detected and failures to comply.

11. Draft the reports of its competence, required by the control entities.

12. Lead the adoption of the Internal Control Standard Model – MECI, pursuant to current legal provisions.

13. Advise, coach, verify, and monitor the policies, strategies, and activities implemented for management of risks which may represent threats for the achievement of organizational objectives.

14. Participate in the process of identification, measurement, and control of operating risks related to processes developed in the unit.

15. The other functions assigned, corresponding to the nature of the unit.

ARTICLE 15. GENERAL SECRETARY. The following are the functions of the General Secretary:

1. Advise the General Director in the formulation of policies, rules, concepts, and procedures for management of human, physical, and financial resources of the company.

2. Establish, direct, coordinate, and control the policies, rules, and procedures for the management of physical, financial, and human resources of the company with criteria of efficiency and efficacy.

3. Manage, administer, and control the service and proceedings with the citizens.

4. Direct, control, and coordinate the General Filing System of the company.

5. Direct and coordinate issues related to the first instance of disciplinary processes of the company’s employees, in accordance with the current regulations.

6. Participate in the process of identification, measurement, and control of operating risks related to processes developed in the unit.

7. Control the compliance with liquidity risk policies defined and approved by the Board of Directors.

8. Participate in the definition of the supporting technologies strategy for the processes led by the General Direction.

9. Participate in the process of identification, measurement, and control of operating risks related to processes developed in the unit.

10. Others that may be assigned, in accordance with the nature of the unit.

ARTICLE 16. DEPUTY DIRECTION OF HUMAN RESOURCES. The following are the functions of the Deputy Direction of Human Resources:

1. Manage, administer, and control policies and programs oriented to strengthening and development of human talent: Training and education programs, projects for the promotion of good organizational climate, occupational health and social well-being processes.

2. Coordinate the execution of processes for selection, hiring, promotion, performance assessment, administrative situations, administrative career, resignation and retirement of the company’s personnel.

3. Participate in the process of identification, measurement, and control of operating risks related to processes developed in the unit.

4. Others that may be assigned, in accordance with the nature of the unit.

ARTICLE 17. DEPUTY DIRECTION OF SUPPLY AND GENERAL SERVICES. The following are the functions of the Deputy Direction of Supply and General Services:

1. Lead and consolidate the preparation of the Annual Procurement and Contracting Plan.

2. Design, execute, and control the strategies for the supply of goods and services required by the other units, following the guidelines, principles, and rules established in the contracting manual.

3. Draft the minutes of contracts and administrative actions for the appointment of technical auditors thereof, pursuant to the parameters of delegation of the contractual and technical auditing functions, as defined in the contracting manual.

4. Draft the project of minute of settlement within the legal terms, from the information provided by the contract’s technical auditor.

5. Manage and safeguard the files of contracts up to the time they are lodged in the company’s central file.

6. Manage, administer, and control the following services provided to the other units: Supply of cleaning, canteen, and surveillance; documental management and filing; maintenance of assets; storage and inventory of assets and correspondence.

7. Participate in the process of identification, measurement, and control of operating risks related to processes developed in the unit.

8. Others that may be assigned, in accordance with the nature of the unit.

ARTICLE 18. FINANCIAL AND ACCOUNTING DEPUTY DIRECTION.  The following are the functions of the Financial and Accounting Deputy Direction:

1. Manage and control the administration of financial resources, processes of budget execution, accounting, treasury, and financial risk management.

2. Draft proposals for cash flow projection, financing sources of the company, and management of liquidity surpluses.

3. Comply with the liquidity risk policies defined and approved by the Board of Directors.

4. Participate in the process of identification, measurement, and control of operating risks related to processes developed in the unit.

5. Others that may be assigned, in accordance with the nature of the unit.

ARTICLE 19. DIRECTION OF TECHNOLOGY AND INFORMATION. The following are the functions of the Direction of Technology and Information:

1. Define and lead the implementation of the development and management strategy for information and communication technologies, for a medium and long term scope.

2. Coordinate the advice and technical support for the equipment, programs, and services used by people in the company.

3. Define and manage the specific development of applications, and the acquisition and adoption of supporting technologies for the design and management of tests.

4. Direct the construction and administration of databases.

5. Define, coordinate, and control the policies, strategies, procedures, and information technology security activities of the company.

6. Participate in the process of identification, measurement, and control of operating risks related to processes developed in the unit.

7. Others that may be assigned, in accordance with the nature of the unit.

ARTICLE 20. DEPUTY DIRECTION OF APPLICATIONS DESIGN. The following are the functions of the Deputy Direction of Applications Design:

1. Define and manage the acquisition of supporting technologies for the mission processes of the Colombian Institute for the Evaluation of Education – Icfes; analyze, design, and construct specific solutions internally and/or through third parties.

2. Execute and monitor the security plans in access to the company’s information and systems.

3. Maintain an appropriate management and administration of the equipment, programs, and services in the entire company by means of a help desk which assigns equipment and monitors the support and maintenance of technological resources.

4. Support the design, and implement the development of evaluation instruments based on new technologies.

5. Participate in the process of identification, measurement, and control of operating risks related to processes developed in the unit.

6. Others that may be assigned, in accordance with the nature of the unit.

ARTICLE 21. DEPUTY DIRECTION OF INFORMATION. The following are the functions of the Deputy Direction of Information:

1. Manage and control the company’s presence on the web.

2. Manage, construct, and consolidate the databases that support the process of analysis and development of new products.

3. Design, implement, manage, and keep updated a National Information System on the Quality of Education, based on the outcomes achieved in the State Exams, as well as on factors associated to those results.

4. Provide support in order to automate systematic information queries of the National Information System on the Quality of Education.

5. Participate in the process of identification, measurement, and control of operating risks related to processes developed in the unit.

6. Others that may be assigned, in accordance with the nature of the unit.

ARTICLE 22. DIRECTION OF EVALUATION. The following are the functions of the Direction of Evaluation:

1. Direct and control the definition of methodologies for the evaluation of aptitudes, knowledge, and competences by means of standardized instruments.

2. Direct and control the drafting of the designs of evaluation instruments, including: Theoretical frameworks, manuals for construction and validation, setup manuals, administration protocols, processing and grading manuals, formats for information surveying, and documents for presentation of instruments, orientation guidelines, and reports on results.

3. Direct and control the definition of technical aspects in the measurement processes.

4. Control the quality of the instruments from the analysis of the outcomes of administrations, by means of the verification of compliance with objectives and technical aspects defined in the design.

5. Validate and propose modifications to the design, construction, setup, administration, grading, and calibration procedures in order to ensure improvements thereof.

6. Direct and control the analysis and publication of information regarding the aggregated outcomes of the evaluation instruments administered, for different audiences.

7. Direct and control the definition and management of strategies for dissemination of the outcomes of measurements in order to inform the decision-making and reinforce their comprehension by means of different stakeholders of the education community.

8. Provide external consulting in the design, analysis, and dissemination of tests outcomes.

9. Manage and execute projects and partnerships around the measurement of aptitudes, knowledge, and competences in accordance with the corporate strategic plan.

10. Direct and control the development of projects for innovation in methods and technologies of measuring aptitudes, knowledge, and competences.

11. Participate in the process of identification, measurement, and control of operating risks related to processes developed in the unit.

12. Participate in the design of technological developments that improve quality of the processes and measurement products developed by the company.

ARTICLE 23. DEPUTY DIRECTION OF INSTRUMENTS DESIGN. The following are the functions of the Deputy Direction of Instruments Design.

1. Define methodologies for the evaluation of aptitudes, knowledge, and competences by means of standardized instruments.

2. Draft and document the designs of evaluation programs and instruments, including: Theoretical frameworks and technical specifications, construction, setup, and validation manuals; administration protocols; processing and grading manuals, formats for information surveying, documents for presentation of instruments, orientation guidelines, and reports on results; and in close collaboration with the Deputy Direction of Statistics, manuals for setup, processing of results, grading and calibration, and for the preparation of reports on outcomes.  

3. Validate and propose adjustments to the designs of existing evaluations, ensuring comparability of the results of different administrations thereof.

4. Validate and propose modifications to the design, construction, setup, administration, grading, and calibration procedures.

5. Provide external consulting in the design of evaluations.

6. Participate in the process of identification, measurement, and control of operating risks related to processes developed in the unit.

7. Others that may be assigned, in accordance with the nature of the unit.

ARTICLE 24. DEPUTY DIRECTION OF STATISTICS. The following are the functions of the Deputy Direction of Statistics:

1. Control the quality of the evaluation instruments and verify compliance with the objectives and technical aspects defined in the design, through statistical and psychometric analysis of the evaluations’ results.

2. Manage, administer, document, and control the preparation of the designs of programs and instruments of evaluation, with regards to formats for information surveying, manuals of sample design or sampling plans, and in collaboration with the Deputy Direction of Instruments Design, manuals for setup, processing of results, grading and calibration, and for the preparation of reports on outcomes.

3. Control, validate and propose modifications to the design, construction, setup, administration, grading, and calibration procedures.

4. Design samples for the administration of evaluations and for control audits on administration processes.

5. Participate in the process of identification, measurement, and control of operating risks related to processes developed in the unit.

6. Others that may be assigned, in accordance with the nature of the unit.

ARTICLE 25. DEPUTY DIRECTION OF ANALYSIS AND DISSEMINATION. The following are the functions of the Deputy Direction of Analysis and Dissemination:

1. Manage, administer, and control the analysis and preparation of reports and outcomes reports of the evaluations, and publish the information related to the aggregated outcomes thereof for different audiences.

2. Direct and control the definition and management of strategies for dissemination of the outcomes of measurements in order to inform the decision-making and reinforce their comprehension by means of different stakeholders of the educational community.

3. Support the implementation of mechanisms for the dissemination of results in favor of the improvement of the quality of education.

4. Provide external consultancy in the analysis, design, and execution of strategies for dissemination of results of the evaluations.

5. Participate in the process of identification, measurement, and control of operating risks related to processes developed in the unit.

6. Others that may be assigned, in accordance with the nature of the unit.

ARTICLE 26. DIRECTION OF PRODUCTION AND OPERATIONS. The following are the functions of the Direction of Production and Operations:  

1. Plan, coordinate, and control the process of development of evaluation instruments, from the construction of items and setup of the tests to the registration, collection of fees, the administration, processing of information, grading, and publication of results.

2. Direct and control the administration of the tests and items pools, as per education levels and programs.

3. Design, plan, coordinate, and control the logistics of the tests administration.

4. Direct and supervise the administration operations of evaluation instruments.

5. Direct, monitor, control, and assign the collection processes for assessments and registration fees (registration and call to exams).

6. Participate in the process of identification, measurement, and control of operating risks related to processes developed in the unit.

7. Others that may be assigned, in accordance with the nature of the unit.

ARTICLE 27. DEPUTY DIRECTION OF INSTRUMENTS PRODUCTION. The following are the functions of the Deputy Direction of Instruments Production.

1. Execute and control the construction and layout plan of the items and their validation, according to the technical specifications defined in the design of the evaluation instruments.

2. Execute and control the setup and editing process of evaluation instruments, according to the specifications defined in the design process.

3. Manage and control the tests and questions pool.

4. Coordinate and control the layout, editing, and filing of each one of the defined evaluation instruments.

5. Participate in the process of identification, measurement, and control of operating risks related to processes developed in the unit.

6. Others that may be assigned, in accordance with the nature of the unit.

ARTICLE 28. DEPUTY DIRECTION OF INSTRUMENTS ADMINISTRATION. The following are the functions of the Deputy Direction of Instruments Administration.

1. Design, implement, and control the quality processes and procedures for the collection of fees; administration of different evaluation instruments including registration and call to test-takers, assurance of physical, human, and infrastructure resources required to conduct the administrations, up to processing and publication of the results.

2. Plan, organize, and control the execution of the instruments administration.

3. Develop and implement models for processing the applied evaluation instruments.

4. Coordinate with education authorities and institutions their participation for the administration of the instruments.

5. Conduct the processing and publication of the results.

6. Participate in the process of identification, measurement, and control of operating risks related to processes developed in the unit.

7. Others that may be assigned, in accordance with the nature of the unit.

CAPÍTULO II


ADVISORY AND COORDINATION BODIES.

ARTICLE 29. ADVISORY AND COORDINATION BODIES. The Personnel Commission, the Coordination Committee of the Internal Control System, and the other Advisory and Coordination Bodies that are organized and formed, shall comply with their functions in accordance with the current legal and regulatory provisions.

The General Director may create permanent or transient special committees for the study, analysis, and advice in topics regarding the institution.

CAPÍTULO III


FINAL PROVISIONS.

ARTICLE 30. EFFECT. This decree is in effect as of the date of its publication and repeals Decree 2232 of 2003 and other provisions contrary to it.

Let it be published and enforced.

Issued in Bogota D.C., on December 28, 2009.

ALVARO URIBE VELEZ

The Minister of Finances and Public Credit,

OSCAR IVAN ZULUAGA ESCOBAR.

The Deputy Minister of Pre-School, Basic and Middle Education, in charge of the functions of the Office of the Minister of Education,

ISABEL SEGOVIA OSPINA.

The Director of the Administrative Department of the Civil Service,

ELIZABETH RODRIGUEZ TAYLOR